Making Acrobat PDF File From Word Document with Visio Diagrams

A staple task in technical writing is

My preference for embedding Visio diagrams is to:

  1. In Visio, copy the diagram to the clipboard.
  2. In Word, paste it as Picture (Enhanced Metafile).
    This choice provides a small impact on the Word document's file size while maintaining the high visual quality seen in Visio. As long as readers use Word, this approach is perfect.

It is the conversion of the Word file to PDF that is problematic.

Earlier versions of the software worked fine: the PDF file was a 100% accurate representation of the Word file.

With Office 2003 and Acrobat 7.0 things have changed. Some Visio diagrams are distorted in the PDF file. The text in the diagram is changed: its size is larger, its position is different (often a great distance from where it belongs, sometimes gone altogether).

The issues here are:


If you use SnagIt to capture Visio drawings, you will want to take a few precautions to get the best image:

Revision: 5-22-2009.